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Salt Lake City Corporation CAPITAL IMPROVEMENT PROGRAM SPECIALIST in Salt Lake City, Utah

Overview

Under the direction of the Capital Improvement Program & Impact Fee Manager, this position supports programs and activities associated with the Capital Improvement Program (CIP) and Impact Fee Refunding program including: determination of project eligibility, evaluation and selection criteria; preparation of various reports and notifications; and, the facilitation of the citizen participation aspect of the program. In addition, this position provides technical assistance and coordination to constituent’s and various City divisions and departments.

This is a professional position which requires the ability to understand and analyze complex data and present the information to City divisions and departments, and citizens where applicable. Assists and communicates with all parties to ensure that they understand and comply with program parameters that meet the goals of the City’s Capital Facilities Plan and/or subsequent Master Plans.

Responsibilities

  • Supports management with the process and activities associated with the citizen board and all Capital Improvement projects; assists in ensuring all staffing needs of the CDCIP board are met; maintains required records, meeting summaries, and other mandatory information; prepares meeting and informational materials for all involved parties.

  • Aids in the coordination and facilitation of the annual Capital Improvement Program (CIP) process which allocates approximately $16 million of general fund, Class “C” funds, and several other funding sources per year. CIP coordination includes solicitation, and analysis of CIP applications received from city departments, community groups and constituents.

  • Prepare complex informational and budgetary documentation of CIP applications received for analysis by various stakeholders including Community Development Capital Improvement Program (CDCIP) Board, Mayor and City Council. Documentation is used in the project evaluation and final funding recommendations and/or decisions made by Board, Mayor and City Council.

  • In the absence of the Capital Improvement Program & Impact Fee manager, may facilitate and attend meetings with CDCIP Board, City Department and Division Directors, Mayor, City Council, community councils and constituents.

  • Assists with the Impact Fee refunding, and monitoring processes, verifies recipient information, and generates notification of “refund eligibility” letters before forwarding to Department Leadership for signature. Responsible for monitoring and tracking refund notifications, subsequent requests for, and payment of Impact Fee refunds; as well as monitoring the Impact Fee reporting provided by the Finance department.

  • Coordinates and/or facilitates various meetings with City departments and divisions to ensure the planning and execution of the Capital Improvement Program projects for the upcoming fiscal year are in line with City policies and adopted plans.

  • Provides and monitors the updates to the City’s CIP website to reflect current program initiatives and necessary information of upcoming program start dates and deadlines. Organizes and facilitates CIP application processes through the City ZoomGrants software.

  • Assists in the coordination and preparation of the CIP funding pages for inclusion in the Mayor’s Recommended Budget book and the City’s final Capital and Operating Budget book which includes Community and Neighborhoods Public Services, Airport, Golf, Public Utilities and the Redevelopment Agency of Salt Lake City CIP information.

  • Supports management in the preparation of budget amendment fiscal impact statements and administrative adjustments for CIP items to obtain Administrative approval of budget adjustments. Budget amendments require detailed information pertaining to scope of services, budgets, and city financial system information.

  • Coordinate with the City Finance Department concerning the tracking of Impact Fee projects and expenses, including impact fee balances and spending.

  • Monitor on-going CIP project funding and expiration, prepare support documentation for journal entries, and budget amendments and forward for approval as necessary.

  • Performs other duties as assigned.

Qualifications

  • Graduation from an accredited college or university with an Associates Degree in Business Administration, Public Administration, Accounting or a related field or two (2) years' experience in a related area such as program management, program performance auditing, related public program monitoring, program implementation or financial tracking. Education and experience may be substituted on a year-for-year basis.

  • Ability to perform the compilation, analysis and preparation of professional written reports and technical statistical analyses and forecasts; ability to analyze projects for financial feasibility.

  • Demonstrated ability to use various computer applications to track programs and grant status, and to perform compilation analyses and to prepare and write professional staff reports.

  • Ability to analyze projects for feasibility in Salt Lake City. Must communicate effectively both orally and in writing with individuals from diverse organizations and backgrounds. Ability to establish and maintain effective working relationships with division heads, supervisors, employees and the general public.

  • Possession of a valid driver’s license or driving privilege card.

WORKING CONDITIONS:

  • Light physical effort, comfortable working positions, handling of light weights. Intermittent sitting, standing and walking. May have a few elements which disturb the physical well being as they relate to field audits.

  • Considerable exposure to stress as a result of human behavior, report deadlines and compliance with governmental requirements.

  • May require travel and some evening work.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.

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Requisition ID2021-5043

DepartmentCOMMUNITY AND NEIGHBORHOODS

Minimum SalaryUSD $23.04/Hr.

Maximum SalaryUSD $31.42/Hr.

Post End Date3/5/2021

LocationUS-UT-Salt Lake City

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